North London Cricket Club - NLCC Constitution

Constitution

1. Name

1.1 The name of the Club shall be “North London Cricket Club”, and the Club shall be affiliated to the England and Wales Cricket Board,
the Middlesex Cricket Board, the Middlesex Colts Association, the Middlesex County Cricket League,
the 1987 Cricket League and the Club Cricket Conference.

1.2 The colours of the Club shall be Green, Black and Gold.

2. Aims and Objectives

2.1 The object of the Club shall be to provide facilities for, and encourage participation in Cricket.

2.2 to offer qualified coaching and the reimbursement of the cost of coaching courses.

2.3 to offer competitive opportunities in Cricket.

2.4 to promote the Club within the local community and in Cricket.

2.5 to manage and maintain the facilities of the Club.

2.6 to adopt the current ECB “Safe Hands” - Welfare of Young People in Cricket Policy and the Child Protection Policy

2.7 to ensure a duty of care to all members of the club by adopting and implementing the ECB Cricket Inclusion & Diversity Policy
and any future versions of the Policy and to ensure this, the Club adopts the following statement.

The North London Cricket Club in all its activities, is fully committed to the principles of equality of opportunity in cricket, and to ensuring
that its employees, members and all other individuals working or volunteering for North London Cricket Club, and participating in or
watching North London Cricket Club’s activities are treated fairly and are able to conduct their activities free from discrimination, harassment or intimidation.

 

·        North London Cricket Club, in all its activities will not discriminate, or in any way treat anyone less favourably against on the grounds of age,
gender, disability, race, parental or marital status, pregnancy, religion or belief or sexual orientation.

·        North London Cricket Club will not tolerate harassment, bullying, abuse or victimisation of individuals.

·        North London Cricket Club will endeavour to create access and opportunities for all those individuals who wish to participate, and are lawfully
eligible to participate, in its activities.

·        North London Cricket Club will ensure that it complies with the requirements of the Equality Act 2010 and shall take all reasonable steps to
ensure that its employees, members and volunteers adhere to these requirements and this policy.

·    This policy is fully supported by the North London Cricket Club’s officers and Management Committee, who are responsible for the implementation of this policy.

North London Cricket Club is committed to the investigation of any claims when brought to its attention, of discrimination, harassment, bullying, abuse or victimisation of an individual, and reserves the right to impose such sanction as it considers appropriate and proportionate, where such is found to be the case.

·        In the event that any employee, member, volunteer, participant or spectator feels that he has suffered discrimination, harassment, bullying,
abuse or victimisation, they should report the matter in writing to the Management Committee of North London Cricket Club.

·        Any such report should include: details of what occurred; when and where the occurrence took place; any witness details and copies of any witness statements.

·        If the accused individual is an employee, the Management Committee will regard the issue as a disciplinary issue and will follow North London Cricket Club’s
employment disciplinary procedure.

·        If the accused individual is a non-employee, the Management Committee:

o   may decide (at its sole discretion) to uphold or dismiss the complaint without holding a hearing;

o   may (at its sole discretion) hold a hearing at which both parties will be entitled to attend and present their case;

o   will have the power to impose any one or more of the following sanctions on any person found to be in breach of any policy: (a) warn as to future conduct;
(b) suspend from membership; (c) remove from membership; (d) exclude a non-member from the facility, either temporarily or permanently;
and (e) turn down a non-member’s current and/or future membership application; and

o   will provide both parties with written reasons for its decision.

·        A party may appeal a decision of the Management Committee to the Middlesex County Cricket board by writing to the Middlesex County Cricket Board
within 3 months of North London Cricket Club’s decision being notified to that party.

·        If the nature of the complaint is with regard to the Management Committee of the North London Cricket Club, the complainant may report the complaint
directly to the Middlesex County Cricket Board.

This policy will be reviewed periodically by the North London Cricket Club in consultation with the England and Wales Cricket Board Limited.

 

3. Membership
3.1 Membership is open to all without discrimination.
3.2 The Clubs facilities are available to all members without discrimination. These facilities
shall be open to members on every day throughout the year at the discretion of the
Management Committee and subject always to the terms and conditions being imposed
by the Shepherds Cot Trust.
3.3 The permitted hours of supply of intoxicating liquor shall be in accordance with current
Licensing Laws. These hours may be curtailed subject to the discretion of the Management Committee.
3.4 All members will be subject to the regulations of the constitution and by joining the
Club will be deemed to have accepted these regulations and codes of conduct that the Club has adopted.
3.5 All applications for membership shall be made to the Hon. Secretary.
3.6 The Management Committee can refuse membership, on non-discriminatory grounds,
where the person concerned would be likely to be contrary to the sport or the good conduct and interests of the Club.
3.7 There shall be 6 categories of Club membership, which are as follows:
• Full member shall be a player 17 years of age or more on the first day of the September preceding the Annual General Meeting.
• Associate member shall be a player:
 - of 13 years of age or more who, at the discretion of the Youth Manager or a Level 2 ECB/ UKCC Coach or above, is recommended
for this category where it is appropriate for their playing development and so can be selected for senior matches based on merit or 
 - in part time education or
 - unemployed or
 - in part time employment or
 - of pensionable wage (retired)
These members will not be eligible for election or have any voting rights that are available under the constitution.
• Student member shall be a player in full time education, who has left Secondary School or equivalent. Application for this membership
must be evidenced by course acceptance documentation
• Junior member shall be a player under 17 years on the first day of September
preceding the Annual General Meeting, and these members will not be eligible for
election or have any voting rights that are available under the constitution. Junior members may, at the discretion of the Youth Manager
or a Level 2 ECB/ UKCC Coach or above, be recommended for Associate membership, where it is appropriate for their playing development.
• Honorary Member shall not be a playing member of the Club. This category of
membership will not be allowed to be disproportionately large in relation to the
overall membership thereby ensuring that the aims and objectives of the club are met.
• Life Member shall be a member of the Club who has given outstanding service to the
Club or the game of Cricket. Nominations must be seconded by a 75% majority of
the Management Committee and the nominee must have the majority of the votes of
those present and entitled to vote at the Annual General Meeting. Life Members are
not required to pay any subscription or require to be re-elected.

4. Membership Fees
4.1 The Annual Fees for members and the Match Fees shall be determined by the Annual
General Meeting. A match fee per player shall be charged for all games in which play commences.
4.2 The membership year shall run from the first day of the month following the Annual
General Meeting for twelve calendar months. Membership rights are forfeited when
current subscriptions remain unpaid at the 1st June in each year; members who have not
paid their subscription by 1st July shall be automatically suspended. The Hon. Secretary
shall report all members so suspended to the Management Committee at the first opportunity.
4.3 The Management Committee shall be allowed to reduce the fees at their discretion any
time during the ensuing season only if it becomes apparent that the Fees were set at a
level that most of the community are unable to afford.
4.4 In consideration of a Member or future Members economic status or an application for
membership late in the season or other exceptional circumstance, The Selection
Committee shall be allowed to agree reduced Fees with that person to enable them to be
treated equally in the Club.
4.5 Members who have not resigned their membership by 15th April and as such shall be
liable to pay a full fee.
4.6 On election of a new member by the Management Committee they shall be immediately
informed in writing by the Hon. Secretary and furnished with a copy of the Constitution. 

5. Officers of the Club
5.1 The officers of the Club
and Exec Committee (other than captains) shall be elected at each Autumn GM and shall be
the
• President
• Chair
• Hon. Secretary
• Hon. Treasurer
• Vice Chair
• Vice Treasurer
• Hon. Chairman of Selectors 
• Hon. Fixture Secretary
• Hon. Bar Secretary
• Hon. Comm’s & Marketing Officer
• Club Captain
• Youth Manager
• Child Protection/Welfare officer

5.2 The captains of the elevens shall be elected at each AGM
5.3 All officers of the club shall retire each year but will be eligible for re-election

6. Committees
6.1 The management of the Club shall be vested in the Management Committee consisting
of the officers with six other members elected at the Autumn General Meeting and the captains of the elevens elected at the AGM.
6.2 The Management Committee shall meet at least once in each month and within 
28 days prior to the Annual General Meeting and the Autumn GM.
6.3 The quorum required for business to be agreed at Management Committee meetings is six.
6.4 The Management Committee shall have the power
• to transact all the business of the Club;
• to appoint Sub-Committees;
• to appoint advisors;
• to authorise expenditure;
• to control and instruct all officers;
• to adopt new policy, codes of conduct and rules that effect the organisation of the club;
• to call a General Meeting at 21 days’ notice to the members,
• and to decide any points not provided for in the Constitution.
6.5 The Hon. Secretary, the Hon. Treasurer and the Chair shall automatically be members of
all appointed Sub-Committees, but not the Selection Committee.
6.6 The Management Committee shall have the power to co-opt at any time additional
members as deemed necessary onto the Management Committee for a period
terminating not later than the following Annual General Meeting.
6.7 The Management Committee shall have the power to fill temporarily any vacancy that
may occur in any of the offices of the Club.
6.8 The Management Committee shall furnish through the Hon. Secretary a report of its
work to the Annual General Meeting.
6.9 The Emergency Committee shall consist of the Chair, Hon. Secretary and Hon.
Treasurer and will meet in the event of an emergency when it is not possible to hold a
full Management Committee Meeting. The Emergency Committee shall have the same
powers as stated under Rule 6.4
6.10 Teams to play in Senior Men’s matches shall be chosen, on merit from Full & Associate members available, by a Selection Committee,
consisting of the Hon Chairman of Selectors (who shall not be a current Saturday Senior Men’s XI Captain), the Senior Club Coach and
the Captain or Vice-Captain of the XI being selected. The Selection Committee may also co-opt any other suitable person to attend the
Selection meeting, in a non-voting capacity. 
6.11 The Disciplinary Committee shall be the Hon. Secretary, Hon. Chairman of Selectors, Youth Manager and the Club Captain.

Finance
7.1 The Club shall be non-profit making and it requires any surplus income or gains be
reinvested in the Club. Furthermore no surpluses or assets can be redistributed to
members or third parties other than donations to charities or other clubs that are
community amateur sports clubs.
7.2 The Hon. Treasurer shall, subject to the direction of the Management Committee, take
charge of all the funds, property and effects of the Club; shall receive all monies due to
the Club and make all payments in accordance with Rule 7.4.
7.3 All the funds of the Club shall be banked in accounts held in the name of the Club.
7.4 The Hon. Treasurer and nominated Management Committee members shall jointly have
the authority to draw and sign cheques for the purpose of disbursing the Club’s accounts.
7.5 The bank Statements of Accounts shall be available for inspection at each Annual
General Meeting and at such times as the Management Committee may direct.
7.6 The Hon. Treasurer shall present to the Annual General Meeting a Statement of
Accounts, which have been independently audited.

General Meetings
8.1 Members of the Club shall have the power to call a Special General Meeting on sending
the Hon. Secretary a request to that effect signed by at least a combination of six Full,
Associate, Honorary or Life members, exclusive of Officers of the Club or members of the Management Committee. A copy of the proposed agenda
shall be furnished to the Hon. Secretary at least 21 days before the proposed date of the meeting.
8.2 Notice to the members of the Annual General Meeting which shall be held in January or February and the Autumn General Meeting which shall
be held in September will be given by the Hon Secretary not less than 21 days before the date of the meeting or at a Special General Meeting called
under the provisions of Rule 6.4.
8.3 Notwithstanding an exceptional occurrence under rule 6.4, the Rules shall not be altered,
abrogated or added to except at the Annual General Meeting by a majority vote. In the
case of the Annual General Meeting notice of proposed alterations to the Rules must
reach the Hon. Secretary not later than the preceding 30th November.
8.4 The terms of all notices of proposed alterations to the Rules shall state clearly the
alterations proposed, and shall be communicated by the Hon. Secretary to members at
least 21 days before the date of the meeting.
8.5 Nominations, duly proposed and seconded by members for the positions specified in the
foregoing Rule 5.1 must be forwarded in writing so as to reach the Hon. Secretary not
later than the preceding 31st July. The nominations for the positions of Captains, under foregoing rule 5.2 who will be nominated by the Selection
Committee must be forwarded in writing to reach the Hon. Secretary not later than the preceding 31st December. Only members so nominated shall be
eligible for election excepting the retiring Officers and the six other members of the Committee, who shall go forward for re-election without nomination. 
8.6 In the event of only one nomination being received, that nominee must receive the
majority vote of those present and entitled to vote at either the Annual General Meeting or the Autumn General Meeting. In the event of there being no
nominations for any position or, in the case of the six other members of the Committee being unable or unwilling to continue, then further
nominations may be accepted at the Annual General Meeting or the Autumn General Meeting. In the event of any existing officer of the Club not being
re-elected, they may be nominated as a candidate for the Committee at the Autumn General Meeting.
8.7 Nominations duly proposed and seconded by the members for the election of the Vice-
Presidents must be forwarded in writing so as to reach the Hon. Secretary by the 30th
September and only persons so nominated shall be eligible for election.
8.8 The Vice Presidents and Vice Captains (nominated by the Selection Committee) shall be elected at each Annual General Meeting but Vice Captains
shall not be officers of the Club.
8.9 Playing members only shall be allowed to vote at the election of the Selection
Committee, the Captains and Vice-Captains.

9. Discipline and Appeals
9.1 All complaints regarding the behaviour of members should be submitted in writing to
the Hon. Secretary.
9.2 The Disciplinary Committee will meet to hear the complaint within 7 days of the
complaint being received. The Disciplinary Committee shall have the power to suspend
or terminate the membership of anyone violating any of these Rules or guilty of conduct
calculated to bring discredit upon the Club. Any member so suspended or expelled shall
have no claim to a refund of any part of their fees.
9.3 The outcome of any disciplinary hearing will be notified in writing to the person who
lodged the complaint and the member whom against the complaint was made within 7
days of the hearing.
9.4 There will be a right of appeal to the Management Committee following disciplinary
action being announced. The Management committee will consider the appeal within 28
days of the receipt of the appeal and notify in accordance with Rule 9.3.

10 Dissolution
10.1 A resolution to dissolve the Club can only be passed at an Annual General Meeting
or a Special General Meeting through a majority vote of the membership.
10.2 In the event of dissolution, any property or assets of the Club that remain will be
used for approved sporting or charitable purposes as decided by the membership.
The term “approved sporting or charitable purposes” shall be for;
• The purposes of England and Wales Cricket Board for use in related community
sport.
• The purposes of another Community Amateur Sports Club.
• The purposes of a Charity

11 Declaration

North London Cricket Club hereby adopts and accepts this Constitution as a current operating guide regulating the actions of the members.

Signed              Martin Issitt                                          Date 23rd September 2017       

Club Chairman

Signed              Bob Pedersen                                      Date 23rd September 2017

Honorary Club Secretary